I. A brief description of our public body is as follows:
A. Glen Carbon Centennial Library is nationally recognized for anticipating and meeting the needs of the community with innovative programs, strong community partnerships, and a staff committed to excellence and personal service.
B. An organizational chart is attached.
C. The total amount of our operating budget changes annually, please contact the Director for current figure.
Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations. Tax levies are:
1.Corporate purposes (for general operating expenditures)
2.IMRF (provides for employee’s retirement and related expenses)
3.Social Security (provides for employee’s FICA costs and related expenses)
4.Audit (for annual audit and related expenses)
5.Maintenance (for maintaining the building)
D.The Library is located at this address: 198 S. Main Street, Glen Carbon, IL
E.We have approximately the following number of persons employed:
F.The following organization exercises control over our policies and procedures: The Glen Carbon Centennial Library Board of Library Trustees, which meets monthly on the 4th Monday of each month, 7:00 p.m., at the library.
Its members are: Kathy Dortch President; Amy Gabriel, Vice President; Anne Link, Secretary; Robert Paty, Treasurer; Debbie Owen, and Robert Hormell.
G.We are required to report and be answerable for our operations to:
Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Anne Craig; and various other staff.
You may request the information and the records available to the public in the following manner:
Your request should be directed to the following individual: Library Director, FOIA officer.
You must indicate whether you have a “commercial purpose” in your request.
You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
There is a $1.00 charge for each certification of records.
There is no charge for the first fifty (50) pages of black and white text either letter or legal size;
There is a $.15 per page charge for copied records in excess of 50 pages;
The actual copying cost of color copies and other sized copies will be charged.
If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
The place and times where the records will be available are as follows:
Monday – Friday, 9 a.m. to 5 p.m.
Glen Carbon Centennial Library, Administrative Offices
III. Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:
A.Monthly Financial Statements
B.Budget and Appropriation Ordinances
D.Minutes of the Board of Library Trustees
E.Library Policies, including Materials Selection
F.Adopted Ordinances and Resolutions of the Board
G.Annual Reports to the Illinois State Library
Glen Carbon Centennial Library Organizational Chart/seven member board
Board of Trustees
President, Kathy Dortch
Vice-president, Amy Gabriel
Secretary, Anne Link
Treasurer, Robert Paty
YOUTH SERVICES DIRECTOR
YOUTH SERVICES ASSISTANT
ADMINISTRATIVE ASSISTANT/ ASSOCIATE II