Glen Carbon Centennial Library District
Board Meeting Minutes
Tuesday, August 25, 2026 at 6:00 p.m.
Call to Order: 6:01 PM
Roll Call – Dave Klingensmith, Andrew Kassebaum, Carrie Smith, Anna Marie Bell, Cody Jeter
Late Arrival – Jackie Day (6:04 PM)
Absent with Notice – Carla Elliff
Attending Staff: Christine Gerrish, Kimberly Kosydor
The recognition of visitors and public comment –
Two SWIC Student Sign Language Interpreters were present in order to practice their skills.
Consent Agenda:
- Motion to approve the identified documents contained within the consent agenda:
- Director’s Report
- Youth Services and Circulation Reports
- Board Meeting Minutes
- 7/28/26 Board Minutes
- 8/18/26 Finance Committee Minutes
Motion made by Anna Marie Bell and seconded by Andrew Kassebaum.
All Ayes. Motion Carried. Dave Klingensmith abstained from approving the July Board Minutes due to his absence from the July Meeting.
Correspondence and Communications –
- Nothing to report.
Treasurer’s Report – Anna Marie Bell
- Motion to approve the July 2026 financials-
- Total Income = $154,309.06
- Total Expenses = $67,106.06
- Net Operating Income = $87,203.00
Motion made by Anna Marie Bell and seconded by Cody Jeter.
Roll Call: Yes-Dave Klingensmith, Andrew Kassebaum, Jackie Day, Carrie Smith, Anna Marie Bell, Cody Jeter.
Motion carried.
- Motion to approve the transfers of July 2026-
- Social Security = $2,483.67
- IMRF = $1,868.23
- Building = $3,396.76
- Insurance = $1,211.19
- Reserve = $0.00
Motion made by Anna Marie Bell and seconded by Andrew Kassebaum.
Roll Call: Yes- Dave Klingensmith, Andrew Kassebaum, Jackie Day, Carrie Smith, Anna Marie Bell, Cody Jeter.
Motion carried.
Finance Committee – Anna Marie Bell in lieu of Carla Elliff
- It was reported that the yearly transfer of excess funds from the General Account into the Reserve Account was discussed at the most recent Finance Committee meeting.
- It was determined that the total amount to be transferred would be $31,954.39.
- A motion will be made to approve the transfer of funds at the September Meeting.
Personnel Committee – Cody Jeter
- Update was given pertaining to the status of cataloger duties.
- Over the last month the duties have been divided between all staff with barcoding permissions. The Director is handling the creation of new records.
- The proposed revision of the cataloger job description is to be discussed later within the New Business portion of the meeting.
- It was also reported that some of the staff areas have been rearranged. The cataloger desk has switched locations with the Adult Services Director work station.
- The idea of permanently closing on Sundays was also introduced to the personnel committee and will be discussed further in future meetings after accumulating more data.
- An overall increase of $0.50 starting pay increase for all positions will be discussed within the New Business portion of the meeting.
Building Committee – Jackie Day
- It was reported that there have been some ongoing issues with the front door locks. A locksmith has been contacted to hopefully address these issues.
- It was also noted that the HVAC issues have been addressed.
- There was also a gas leak outside of the building that has been fixed.
- The Circulation Desk project will be discussed later under the Unfinished Business portion of the meeting.
Unfinished Business –
- Revision of Tuition Reimbursement Policy
- The Staff Tuition Reimbursement Policy was recently revised to include the following changes:
- Letters of intent need to be submitted to the Library Director by April 1, prior to the start of the upcoming fiscal year, and should include:
- The institution the program is through
- The length of the program
- An estimation of the amount to be reimbursed.
- Upon approval, the applicant will need to provide a list of courses with summaries and estimated costs. This information must be provided at least 30 days before the beginning of the semester.
- The applicant will sign an agreement acknowledging their understanding of all requirements for reimbursement, prior to the program start date.
- Approval shall be given on an Annual basis by the Library Board.
- The applicant will need to submit a letter of intent annually until finished with their course of study, which will contain the institution name and estimate of amount to be reimbursed and a report of their progress within the program.
- Some minor grammatical changes were also made.
- Letters of intent need to be submitted to the Library Director by April 1, prior to the start of the upcoming fiscal year, and should include:
- Motion to approve the revised Tuition Reimbursement Policy as presented made by Cody Jeter and seconded by Jackie Day.
- The Staff Tuition Reimbursement Policy was recently revised to include the following changes:
Roll Call: Yes-Dave Klingensmith, Andrew Kassebaum, Jackie Day, Carrie Smith, Anna Marie Bell, Cody Jeter.
Motion Carried.
- Architect Selection for Circulation Desk Replacement
- Three quotes were obtained for the architectural/project management services required to complete the Circulation Desk Replacement. The proposals are as follows:
- Henderson Associates Architects Inc. = $5,500
- AAIC Inc. = $13,500.00
- Hurford Architects = $14,000.00
- It was suggested by the Library Director that we contract with Henderson Architects for this project.
- However, after further discussion amongst Board members, it was decided it would be in the best interest of the library to build new relationships with other architectural firms. It was determined, based on numerous factors, that going with Hurford Architects would be the best choice.
- A motion was made by Jackie Day and seconded by Anna Marie Bell to approve the contract from Hurford Architects, upon receipt of a total cost confirmation in writing, in the amount of $14,000.00.
- Three quotes were obtained for the architectural/project management services required to complete the Circulation Desk Replacement. The proposals are as follows:
Roll Call: Yes-Dave Klingensmith, Andrew Kassebaum, Jackie Day, Carrie Smith, Anna Marie Bell, Cody Jeter.
Motion Carried.
New Business –
- Increase Starting Pay on Job Descriptions by $0.50
- It was proposed by the Library Director that the Board officially raise the starting pay of all Library positions by $0.50 which would be in line with what was budgeted.
- A motion was made by Cody Jeter and seconded by Anna Marie Bell to increase the starting pay of all job descriptions by $0.50 to reflect the Cost of Living Adjustment increase.
Roll Call: Yes-Dave Klingensmith, Andrew Kassebaum, Jackie Day, Carrie Smith, Anna Marie Bell, Cody Jeter.
Motion Carried.
- Revision of Cataloger Job Description
- Prior to filling the cataloger position, it was proposed that the Job Description be updated. Some of the changes were simply to remove aspects of the job that are listed, but are completed by other staff members. It was also determined that the position should be working at the front desk as needed.
- A motion was made by Cody Jeter and seconded by Carrie Smith to approve the revised Cataloger job description as presented.
All Ayes. Motion Carried.
- Review IPLAR 2025-2026
- Annual IPLAR 2025-2026 Analysis with 5 Year Comparison was discussed.
- The statistics look very good. The biggest increase was in e-resources usage which gave us a noticeable increase in overall circulation numbers.
- Annual IPLAR 2025-2026 Analysis with 5 Year Comparison was discussed.
Topics for Future Discussion –
- Transfer of funds to Reserve Account
- Response from Hurford Architects
Adjournment –
Motion to adjourn the meeting at 7:09 PM.
Motion made by Jackie Day and seconded by Andrew Kassebaum. Motion Carried.
Date for next Regular Meeting – September 22, 2026